Dear Parents and Campers,
Please review this entire email for what to bring, directions, information and camp rules. In addition please read the attached rules document which you will also find on our website. We are looking forward to another great camp and week of soccer with our teammates after the summer break from school. Please talk with your child prior to camp about the attached rules. These rules will be strictly enforced and upheld, which if broken could result in your child and potentially their team being sent home from camp. This would also result in no refund to any family. All incidents would be reported to their Head of School along with Athletic Directors. These rules will be discussed with all campers on the first evening but parents talking with their child prior to camp about ours and their own expectation would be greatly appreciated. We look forward welcoming everyone to camp but want to provide a fun and safe camp for everyone to enjoy.
Emergency Numbers
Camp Coordinator & Site Director: James Proctor 508-740-0309
Site Director: Bob Pipe 508-735-6206
Directions:
Using a GPS or Google Maps
If you are using a GPS to get to Camp Lenox, please use the following address:
2034 North Main Road
Otis, MA 01253
A GPS may get the location wrong when using the camp’s actual, physical address. Online services like Google Maps get it right (or just search for Camp Lenox in your favorite mapping service):
Camp Lenox
Route 8
Otis, MA 01253
Session One:
August 15th to August 18th.
Arrival: on 15th, between 12:00 pm - 1:00 pm. (All players should be changed and ready to practice)
Departure: on 18th, between 11:00 am - 12:00 pm.
Session Two:
August 18th to 21st.
Arrival: on 18th, between 1:00 pm - 1:30 pm. (All players should be changed and ready to practice)
Departure: on 21st, between 11:00 am - 12:00 pm.
Transportation: Campers will be responsible for their own transportation to Camp Lenox with a drop off / pick up system but some teams may decide to travel together from their school campus. Any special circumstances should be brought up with a camp director by July 19th, 2024. All practices and games will be onsite but teams may choose to go off site one evening for mini golf or a movie.
What to Bring:
Campers will need to bring a sleeping bag, linens, toiletries, towel, training gear, cleats, indoor soccer shoes and running shoes. Campers can bring a small amount of spending money for the camp store for drinks and pizza during the evening.
Sample Schedule (Handouts will be given to captains, coaches and team bunks on arrival)
Day One:
Arrival
Afternoon Practice
Dinner
Evening Practice
All Camp Meeting to cover items such as: Camp General Rules, Daily Schedule, Food, Medications, Injuries & Sickness, Waterfront, Expectation of Camp and more.
Day Two & Three:
Breakfast
Morning Practice (after or before practice team fitness with instructor & keepers go to keeper sessions)
Lunch
Afternoon Practice
Dinner
Evening Scrimmage
*Campers will have time for recreational swim and other downtime on these days*
Day Four:
Breakfast
Morning Scrimmage
Departure
Important Notes:
· First meal on the day of arrival will be dinner, make sure you eat lunch before coming to camp
· All players must bring all gear into alumni hall before going to bunks (you will be directed to alumni hall)
· Last meal on the day of departure will be breakfast
· We will be providing a water bottle but please make sure another one is brought because there will be no plastic cups up at the fields
· Please be mindful of the snacks you bring to camp as there are many campers with allergies – we ask that you bring snacks without nuts because of PEANUT ALLERGIES
· Please note the arrival time of your session – this is a team camp and check-in will begin when the majority of your team has arrived
· Your child may contact you the night before their session ends and let you know if they can be picked up earlier than the scheduled departure time
All Out Soccer must have the following documents before the start of camp.
Medical Information for Parents
Meningococcal Notice
Meningococcal Disease and Camp Attendees: Commonly Asked Questions
What is meningococcal disease?
Meningococcal disease is caused by infection with bacteria called Neisseria meningitidis. These bacteria can infect the tissue (the “meninges”) that surrounds the brain and spinal cord and cause meningitis, or they may infect the blood or other organs of the body. Symptoms of meningococcal disease can include fever, severe and constant headache, stiff neck or neck pain, nausea and vomiting, and rash. In the US, about 350-550 people get meningococcal disease each year and 10-15% die despite receiving antibiotic treatment. Of those who survive, about 10-20% may lose limbs, become hard of hearing or deaf, have problems with their nervous system, including long term neurologic problems, or have seizures or strokes.
How is meningococcal disease spread?
These bacteria are passed from person-to-person through saliva (spit). You must be in close contact with an infected person’s saliva in order for the bacteria to spread. Close contact includes activities such as kissing, sharing water bottles, sharing eating/drinking utensils or sharing cigarettes with someone who is infected; or being within 3-6 feet of someone who is infected and is coughing and sneezing.
Who is most at risk for getting meningococcal disease?
People who travel to certain parts of the world where the disease is very common, microbiologists, people with HIV infection and those exposed to meningococcal disease during an outbreak are at risk for meningococcal disease. Children and adults with damaged or removed spleens or persistent complement component deficiency (an inherited immune disorder) are at risk. Adolescents, and people who live in certain settings such as college freshmen living in dormitories and military recruits are at greater risk of disease from some of the serotypes.
Are camp attendees at increased risk for meningococcal disease?
Children attending day or residential camps are not considered to be at an increased risk for meningococcal disease because of their participation.
Is there a vaccine against meningococcal disease?
Yes, there are 2 different meningococcal vaccines. Quadrivalent meningococcal conjugate vaccine (Menactra and Menveo) protects against 4 serotypes (A, C, W and Y) of meningococcal disease. Meningococcal serogroup B vaccine (Bexsero and Trumenba) protects against serogroup B meningococcal disease, for age 10 and older.
Should my child or adolescent receive meningococcal vaccine?
That depends. Meningococcal conjugate vaccine (Menactra and Menveo) is routinely recommended at age 11-12 years with a booster at age 16. In addition, this vaccine may be recommended for children with certain high-risk health conditions, such as those described above. Otherwise, meningococcal vaccine is not recommended for attendance at camps.
Meningococcal serogroup B vaccine (Bexsero and Trumenba) is recommended for people with certain relatively rare high-risk health conditions (examples: persons with a damaged spleen or whose spleen has been removed, those with persistent complement component deficiency (an inherited disorder), and people who may have been exposed during an outbreak). Adolescents and young adults (16 through 23 years of age) who do not have high risk conditions may be vaccinated with a serogroup B meningococcal vaccine,
preferably at 16 through 18 years of age, to provide short term protection for most strains of serogroup B meningococcal disease. Parents of adolescents and children who are at higher risk of infection, because of certain medical conditions or other circumstances, should discuss vaccination with their child’s healthcare provider.
How can I protect my child or adolescent from getting meningococcal disease?
The best protection against meningococcal disease and many other infectious diseases is thorough and frequent handwashing, respiratory hygiene and cough etiquette. Individuals should:
1. wash their hands often, especially after using the toilet and before eating or preparing food (hands should be washed with soap and water or an alcohol-based hand gel or rub may be used if hands are not visibly dirty);
2. cover their nose and mouth with a tissue when coughing or sneezing and discard the tissue in a trash can; or if they don’t have a tissue, cough or sneeze into their upper sleeve.
3. not share food, drinks or eating utensils with other people, especially if they are ill.
4. contact their healthcare provider immediately if they have symptoms of meningitis.
If your child is exposed to someone with meningococcal disease, antibiotics may be recommended to keep your child from getting sick.
You can obtain more information about meningococcal disease or vaccination from your healthcare provider, your local Board of Health (listed in the phone book under government), or the Massachusetts Department of Public Health Division of Epidemiology and Immunization at (617) 983-6800 or on the MDPH website at www.mass.gov/dph.
Care of Mildly Ill Campers Policy
If a camper is ill:
1. Campers not feeling well should go to the Health Supervisor. A call to the parent will be made and the parent will be asked to pick up the child from camp.
2. Seriously ill campers (diarrhea, vomiting, high temperatures, chills, etc.) should be isolated from other campers by sending them to the Health Supervisor. The Health Supervisor will call the child’s parent and ask them to pick up the child from camp.
The Health Supervisor will write a special note for each camper who has a minor injury to give to his/her coach regarding follow-up care. If a coach is concerned about a camper who returns from the Health Supervisor without a note, the coach should act conservatively and not allow full participation in activities. The coach should consult with the Health Supervisor as soon as possible to eliminate confusion concerning health care and activity participation.
Parental Notice in the event of a medical emergency
Emergency Procedures (Step-by step, including transportation method and
notification of parent)
In case of an emergency, one staff member will stay with participants while another staff member alerts the camp director/health supervisor who gets the first aid kit. The camp director/health supervisor returns immediately to the participant to render first aid and monitor vitals. The camp director/health supervisor will call for an ambulance and call the parents. Injured participants must be kept calm, immobile and treated for shock. The camp director/health supervisor will stay with the victim while other staff members move other participants to another area of the playing field and calm them by continuing with the curriculum. An injury/accident report must be filed with the camp director/health supervisor as soon as possible and at the very least by the end of the day.
Emergency Procedures if parents cannot be contacted
Same as above. Administrative Staff will continue to try to reach parent and will notify the person listed to call in case of emergencies.
Plan for the signing in & out of and dispensing of medication
(prescription and non-prescription) and the plan for recording of the
dispensing of medication. The HCC will provide a list of medications to be administered at camp at the start of the camp
Parents/Legal guardians are to thoroughly fill out an “authorization to administer medication to a camper” form for each medication that is required for their camper. This will be reviewed by the Health Care Consultant. The medication(s) prescribed for campers shall be brought into the camp director/health supervisor in their original container(s) bearing the pharmacy label, which shows the patient’s name, prescription number, date filled, physician’s name, name of medication, and directions for use. All other “over the counter” medications for campers shall be kept in their original, labeled containers with their name and instructions on it. The camp director/health supervisor shall acknowledge receipt of these medications by having the parent sign a Medication Record Form, which verifies the transaction. No medications will be administered without written permission from the parent/guardian and the camp health care consultant has approved in writing the administration of the medication. The camp director/health supervisor will record the dispensing of all scheduled doses of medication on the Medication Record Form. When the medication is no longer needed, the parent will record the quantity returned then sign and date the Medication Record Form, attesting that the medication has been returned.
In the event that we take a team off campus to another field, below is the policy that we adhere to every time.
TRANSPORTATION/ FIELD TRIPS
(A) All Out Soccer Camp, LLC, shall establish a written itinerary before departure for all field trips, and shall provide a copy of this itinerary to the parent(s) or guardian(s) of each camper before departure. Whenever feasible we’ll notify parents/guardians of any changes to the itinerary prior to departure of any field trips. This is only needed in the invent of inclement weather and that a local turf field is needed. This is normally The Berkshire School. Dufour Tours Bus Company would be hired for transportation.
(B) Sources of Emergency Care. All field trips away from Camp Lenox shall include at least one designated first aid certified staff member. For primitive, travel and trip camps, the sources of emergency care such as hospitals, police and park patrol, and the method of communicating with them shall be identified for each point on the itinerary prior to departure, and shall be included in the written itinerary.
(C) Health Records, Medications and First Aid Kits. If we have to leave Camp Lenox for any reason for a field trips away from camp, the director shall ensure health records and medications for each staff person and camper in attendance on the trip are readily accessible and that a first aid kit is available.
(D) Contingency Plan. Written contingency plans for natural disasters, lost campers, lost swimmers, illnesses and injuries shall be established and accompany all field trips from the camp. Staff shall have the ability to carry out these plans.
Notice to Parents: You can request a copy all the camp’s required written policies and plans, including:
Staff background checks
Discipline Policy
Abuse and Neglect Policy
Grievance Procedures
Disaster/Emergency Policy/Plan
Medical Policy
Transportation Policy (if you travel)
Aquatic Policy (if you have one)
General Camp Policies
o Release of camper to other than Parent/Guardian Form
o Traffic Control
o Visitors
o Drug, Alcohol and Marijuana Policy – Forbidden
o Safe storage of Power Equipment, Athletic Equipment, Flammables, Chemicals
Please read the attachments on Rules and Injury and Illness Policy
Looking forward to a great camp
Sincerely
All Out Soccer Camp, LLC
Please review this entire email for what to bring, directions, information and camp rules. In addition please read the attached rules document which you will also find on our website. We are looking forward to another great camp and week of soccer with our teammates after the summer break from school. Please talk with your child prior to camp about the attached rules. These rules will be strictly enforced and upheld, which if broken could result in your child and potentially their team being sent home from camp. This would also result in no refund to any family. All incidents would be reported to their Head of School along with Athletic Directors. These rules will be discussed with all campers on the first evening but parents talking with their child prior to camp about ours and their own expectation would be greatly appreciated. We look forward welcoming everyone to camp but want to provide a fun and safe camp for everyone to enjoy.
Emergency Numbers
Camp Coordinator & Site Director: James Proctor 508-740-0309
Site Director: Bob Pipe 508-735-6206
Directions:
Using a GPS or Google Maps
If you are using a GPS to get to Camp Lenox, please use the following address:
2034 North Main Road
Otis, MA 01253
A GPS may get the location wrong when using the camp’s actual, physical address. Online services like Google Maps get it right (or just search for Camp Lenox in your favorite mapping service):
Camp Lenox
Route 8
Otis, MA 01253
Session One:
August 15th to August 18th.
Arrival: on 15th, between 12:00 pm - 1:00 pm. (All players should be changed and ready to practice)
Departure: on 18th, between 11:00 am - 12:00 pm.
Session Two:
August 18th to 21st.
Arrival: on 18th, between 1:00 pm - 1:30 pm. (All players should be changed and ready to practice)
Departure: on 21st, between 11:00 am - 12:00 pm.
Transportation: Campers will be responsible for their own transportation to Camp Lenox with a drop off / pick up system but some teams may decide to travel together from their school campus. Any special circumstances should be brought up with a camp director by July 19th, 2024. All practices and games will be onsite but teams may choose to go off site one evening for mini golf or a movie.
What to Bring:
Campers will need to bring a sleeping bag, linens, toiletries, towel, training gear, cleats, indoor soccer shoes and running shoes. Campers can bring a small amount of spending money for the camp store for drinks and pizza during the evening.
Sample Schedule (Handouts will be given to captains, coaches and team bunks on arrival)
Day One:
Arrival
Afternoon Practice
Dinner
Evening Practice
All Camp Meeting to cover items such as: Camp General Rules, Daily Schedule, Food, Medications, Injuries & Sickness, Waterfront, Expectation of Camp and more.
Day Two & Three:
Breakfast
Morning Practice (after or before practice team fitness with instructor & keepers go to keeper sessions)
Lunch
Afternoon Practice
Dinner
Evening Scrimmage
*Campers will have time for recreational swim and other downtime on these days*
Day Four:
Breakfast
Morning Scrimmage
Departure
Important Notes:
· First meal on the day of arrival will be dinner, make sure you eat lunch before coming to camp
· All players must bring all gear into alumni hall before going to bunks (you will be directed to alumni hall)
· Last meal on the day of departure will be breakfast
· We will be providing a water bottle but please make sure another one is brought because there will be no plastic cups up at the fields
· Please be mindful of the snacks you bring to camp as there are many campers with allergies – we ask that you bring snacks without nuts because of PEANUT ALLERGIES
· Please note the arrival time of your session – this is a team camp and check-in will begin when the majority of your team has arrived
· Your child may contact you the night before their session ends and let you know if they can be picked up earlier than the scheduled departure time
All Out Soccer must have the following documents before the start of camp.
- Camper Medical/Immunization Record signed by doctor and parent
- Written Authorization for Emergency Medical Care signed by parent
- Written Authorization for self-medication for insulin and epi-pen signed by parent
- Sunscreen Policy and Permission Form
- Bug Spray Policy and Permission Form
Medical Information for Parents
Meningococcal Notice
Meningococcal Disease and Camp Attendees: Commonly Asked Questions
What is meningococcal disease?
Meningococcal disease is caused by infection with bacteria called Neisseria meningitidis. These bacteria can infect the tissue (the “meninges”) that surrounds the brain and spinal cord and cause meningitis, or they may infect the blood or other organs of the body. Symptoms of meningococcal disease can include fever, severe and constant headache, stiff neck or neck pain, nausea and vomiting, and rash. In the US, about 350-550 people get meningococcal disease each year and 10-15% die despite receiving antibiotic treatment. Of those who survive, about 10-20% may lose limbs, become hard of hearing or deaf, have problems with their nervous system, including long term neurologic problems, or have seizures or strokes.
How is meningococcal disease spread?
These bacteria are passed from person-to-person through saliva (spit). You must be in close contact with an infected person’s saliva in order for the bacteria to spread. Close contact includes activities such as kissing, sharing water bottles, sharing eating/drinking utensils or sharing cigarettes with someone who is infected; or being within 3-6 feet of someone who is infected and is coughing and sneezing.
Who is most at risk for getting meningococcal disease?
People who travel to certain parts of the world where the disease is very common, microbiologists, people with HIV infection and those exposed to meningococcal disease during an outbreak are at risk for meningococcal disease. Children and adults with damaged or removed spleens or persistent complement component deficiency (an inherited immune disorder) are at risk. Adolescents, and people who live in certain settings such as college freshmen living in dormitories and military recruits are at greater risk of disease from some of the serotypes.
Are camp attendees at increased risk for meningococcal disease?
Children attending day or residential camps are not considered to be at an increased risk for meningococcal disease because of their participation.
Is there a vaccine against meningococcal disease?
Yes, there are 2 different meningococcal vaccines. Quadrivalent meningococcal conjugate vaccine (Menactra and Menveo) protects against 4 serotypes (A, C, W and Y) of meningococcal disease. Meningococcal serogroup B vaccine (Bexsero and Trumenba) protects against serogroup B meningococcal disease, for age 10 and older.
Should my child or adolescent receive meningococcal vaccine?
That depends. Meningococcal conjugate vaccine (Menactra and Menveo) is routinely recommended at age 11-12 years with a booster at age 16. In addition, this vaccine may be recommended for children with certain high-risk health conditions, such as those described above. Otherwise, meningococcal vaccine is not recommended for attendance at camps.
Meningococcal serogroup B vaccine (Bexsero and Trumenba) is recommended for people with certain relatively rare high-risk health conditions (examples: persons with a damaged spleen or whose spleen has been removed, those with persistent complement component deficiency (an inherited disorder), and people who may have been exposed during an outbreak). Adolescents and young adults (16 through 23 years of age) who do not have high risk conditions may be vaccinated with a serogroup B meningococcal vaccine,
preferably at 16 through 18 years of age, to provide short term protection for most strains of serogroup B meningococcal disease. Parents of adolescents and children who are at higher risk of infection, because of certain medical conditions or other circumstances, should discuss vaccination with their child’s healthcare provider.
How can I protect my child or adolescent from getting meningococcal disease?
The best protection against meningococcal disease and many other infectious diseases is thorough and frequent handwashing, respiratory hygiene and cough etiquette. Individuals should:
1. wash their hands often, especially after using the toilet and before eating or preparing food (hands should be washed with soap and water or an alcohol-based hand gel or rub may be used if hands are not visibly dirty);
2. cover their nose and mouth with a tissue when coughing or sneezing and discard the tissue in a trash can; or if they don’t have a tissue, cough or sneeze into their upper sleeve.
3. not share food, drinks or eating utensils with other people, especially if they are ill.
4. contact their healthcare provider immediately if they have symptoms of meningitis.
If your child is exposed to someone with meningococcal disease, antibiotics may be recommended to keep your child from getting sick.
You can obtain more information about meningococcal disease or vaccination from your healthcare provider, your local Board of Health (listed in the phone book under government), or the Massachusetts Department of Public Health Division of Epidemiology and Immunization at (617) 983-6800 or on the MDPH website at www.mass.gov/dph.
Care of Mildly Ill Campers Policy
If a camper is ill:
1. Campers not feeling well should go to the Health Supervisor. A call to the parent will be made and the parent will be asked to pick up the child from camp.
2. Seriously ill campers (diarrhea, vomiting, high temperatures, chills, etc.) should be isolated from other campers by sending them to the Health Supervisor. The Health Supervisor will call the child’s parent and ask them to pick up the child from camp.
The Health Supervisor will write a special note for each camper who has a minor injury to give to his/her coach regarding follow-up care. If a coach is concerned about a camper who returns from the Health Supervisor without a note, the coach should act conservatively and not allow full participation in activities. The coach should consult with the Health Supervisor as soon as possible to eliminate confusion concerning health care and activity participation.
Parental Notice in the event of a medical emergency
Emergency Procedures (Step-by step, including transportation method and
notification of parent)
In case of an emergency, one staff member will stay with participants while another staff member alerts the camp director/health supervisor who gets the first aid kit. The camp director/health supervisor returns immediately to the participant to render first aid and monitor vitals. The camp director/health supervisor will call for an ambulance and call the parents. Injured participants must be kept calm, immobile and treated for shock. The camp director/health supervisor will stay with the victim while other staff members move other participants to another area of the playing field and calm them by continuing with the curriculum. An injury/accident report must be filed with the camp director/health supervisor as soon as possible and at the very least by the end of the day.
Emergency Procedures if parents cannot be contacted
Same as above. Administrative Staff will continue to try to reach parent and will notify the person listed to call in case of emergencies.
Plan for the signing in & out of and dispensing of medication
(prescription and non-prescription) and the plan for recording of the
dispensing of medication. The HCC will provide a list of medications to be administered at camp at the start of the camp
Parents/Legal guardians are to thoroughly fill out an “authorization to administer medication to a camper” form for each medication that is required for their camper. This will be reviewed by the Health Care Consultant. The medication(s) prescribed for campers shall be brought into the camp director/health supervisor in their original container(s) bearing the pharmacy label, which shows the patient’s name, prescription number, date filled, physician’s name, name of medication, and directions for use. All other “over the counter” medications for campers shall be kept in their original, labeled containers with their name and instructions on it. The camp director/health supervisor shall acknowledge receipt of these medications by having the parent sign a Medication Record Form, which verifies the transaction. No medications will be administered without written permission from the parent/guardian and the camp health care consultant has approved in writing the administration of the medication. The camp director/health supervisor will record the dispensing of all scheduled doses of medication on the Medication Record Form. When the medication is no longer needed, the parent will record the quantity returned then sign and date the Medication Record Form, attesting that the medication has been returned.
In the event that we take a team off campus to another field, below is the policy that we adhere to every time.
TRANSPORTATION/ FIELD TRIPS
(A) All Out Soccer Camp, LLC, shall establish a written itinerary before departure for all field trips, and shall provide a copy of this itinerary to the parent(s) or guardian(s) of each camper before departure. Whenever feasible we’ll notify parents/guardians of any changes to the itinerary prior to departure of any field trips. This is only needed in the invent of inclement weather and that a local turf field is needed. This is normally The Berkshire School. Dufour Tours Bus Company would be hired for transportation.
(B) Sources of Emergency Care. All field trips away from Camp Lenox shall include at least one designated first aid certified staff member. For primitive, travel and trip camps, the sources of emergency care such as hospitals, police and park patrol, and the method of communicating with them shall be identified for each point on the itinerary prior to departure, and shall be included in the written itinerary.
(C) Health Records, Medications and First Aid Kits. If we have to leave Camp Lenox for any reason for a field trips away from camp, the director shall ensure health records and medications for each staff person and camper in attendance on the trip are readily accessible and that a first aid kit is available.
(D) Contingency Plan. Written contingency plans for natural disasters, lost campers, lost swimmers, illnesses and injuries shall be established and accompany all field trips from the camp. Staff shall have the ability to carry out these plans.
Notice to Parents: You can request a copy all the camp’s required written policies and plans, including:
Staff background checks
Discipline Policy
Abuse and Neglect Policy
Grievance Procedures
Disaster/Emergency Policy/Plan
Medical Policy
Transportation Policy (if you travel)
Aquatic Policy (if you have one)
General Camp Policies
o Release of camper to other than Parent/Guardian Form
o Traffic Control
o Visitors
o Drug, Alcohol and Marijuana Policy – Forbidden
o Safe storage of Power Equipment, Athletic Equipment, Flammables, Chemicals
Please read the attachments on Rules and Injury and Illness Policy
Looking forward to a great camp
Sincerely
All Out Soccer Camp, LLC
